A management assistant built to send directors a 07:00 briefing from your Odoo books, raise alerts you didn't have to ask for, answer questions in English or Swahili, and carry out low-risk tasks once you confirm.
We review your Odoo data first, so the assistant only reports on what your system really records. Gaps come with a list of fixes.
You choose the figures, the alerts, the thresholds and who receives what.
We build on a safe copy of your database and test that every briefing figure matches Odoo's own reports before anyone relies on it.
One director first, then the full team, measured against a baseline we record before launch.
Managed monthly: monitoring, tuning and new questions as your business changes.
This page explains how we implement one digital employee, the executive assistant, on Odoo. It is one role of AI Digital Employees, our product for governed AI workers in sales, collections, support, reception and the back office.
In most growing businesses, directors get their numbers late. You ask the accountant, wait for a spreadsheet, and by the time it arrives the overdue invoice is a week older. The information is all in Odoo. Getting it out takes someone’s time.
Every morning, at 07:00 or a time you choose, each director can receive a WhatsApp message covering:
Every briefing states the time its figures were taken.
Set your thresholds once. For example: an invoice passing 60 days overdue, an expense above KES 50,000 or an order above KES 200,000. The assistant tells the right people when it happens, and each alert fires only once.
Ask “Who owes us the most?”, “How are sales this month against last month?” or “Nani hajalipa invoice ya mwezi uliopita?” The answer comes from Odoo, in the language you asked in. Ask it to create a follow-up on an overdue invoice and it will show you exactly what it is about to do, then wait for your “yes” or “ndiyo”.
Once your operations data lives in Odoo, such as job schedules, attendance and complaints, the same assistant can brief supervisors on their own jobs and flag missed jobs or short-staffed crews. Our Odoo ERP service can help put that data in place.
A software assistant with a defined job: here, keeping management informed from your Odoo data. It works through WhatsApp, follows the permissions you set, and never acts on money or records without a person's confirmation. It doesn't replace your staff. It does the reporting and checking they don't have time for.
Only through actions you have agreed are low-risk, such as creating a follow-up task. It proposes the action, you reply to confirm, and it carries out exactly that action. It cannot approve, invoice, delete or change settings.
The AI does not produce the figures. Code pulls every figure from Odoo, and the AI only turns them into readable text. Before launch we reconcile the briefing against Odoo's own reports. If Odoo can't be reached, the assistant says so instead of guessing.
Access follows roles held in your own Odoo. Directors can see everything, and a manager can be limited to their own area. Permissions are enforced in the system's tools, not by asking the AI to behave, and messages from unknown numbers never reach the assistant.
We build on leading models such as Anthropic's Claude, used through their APIs, and the model provider is a configuration choice. Anthropic does not train on API data by default, and we check the data terms of any provider before it is used. We send the model only what each question needs, and we help you update staff and customer privacy notices to cover this processing under Kenya's Data Protection Act 2019.
Yes. This service is built to read from and write to Odoo, including Odoo 20. If you run another ERP, talk to us about a custom build instead.
The scope varies with the number of people, the data covered and the alerts you need, so we quote after a free audit. You get a written quote showing setup and monthly costs before any work starts.
Start with a free 30-minute automation audit. We look at how your team works across WhatsApp, M-Pesa and other mobile money, your bank, Odoo and eTIMS, and you leave with a one-page map of what to automate first.